Research shows that about 80% of data breaches in the UK result from human error. These data breaches are part of a category known as accidental exposure, including inadequate security measures.
Customer data are your business assets and you need to protect them with advanced technology such as automation and investing in data security tools.
For example, an event organizer can miss some data if they used traditional ticket booking methods but now you can leverage best ticket generator to save your all data on one place and it also help you secure your data due to strong security features in the tool.
Accidental breaches often occur when employees share sensitive information via email or file sharing. This is due to unstructured data combined with a growth in the number of ways to communicate internally and externally.
1. Familiarise yourself with your company's IT rules
That includes all procedures and policies relating to information security, privacy and confidentiality. You can't fully protect yourself and your firm if you don't know what to do.
Know what data you are responsible for, what you are allowed to do with it and what you aren't. By knowing your responsibilities, you can take ownership of the data you handle.
2. Take extra care when taking data offsite and Invest in automation tools
Only do this if it is absolutely essential; ensure that any data is encrypted or password-protected; and ensure that it's returned or deleted after use. Before sharing any data, it is important to encrypt it. Leverage automation tools for your sales team to manage your data and safely transfer them with your all sales team members.
Sales force automation is a good option for your sales department to automate your sales process. But before adopting this tool you need to know about this tool in detail and how it is beneficial for your business.
3. Only access or transfer data via secure networks
Accessing your company's network via unsecured networks, including public WiFi hotspots outside your office, will make you more vulnerable. Keep this in mind when accessing or sharing any data.
4. Only share information on a need-to-know basis
Avoid forwarding data to groups of people and take care typing email addresses to avoid sending data to the wrong recipient. Protecting the data you are responsible for is important, only distributing it to those who absolutely need access.
You can leverage e-Sign security tools from DocuSign alternatives to e-Sign documents and safe data transferring.
5. Understand and check document classifications
People in the same department or function may have different access rights, so check who is entitled to what and how documents are classified before sharing them. Use clear classifications such as Private, Confidential, and Public to grant privileges. Apart from this, you can leverage QR Code technology to access your services by your customers. You can create Metaverse QR Code to give quick access to your customers.
6. Follow the password rules
Use strong passwords and change them regularly; avoid sharing your password with anyone else, as your password may give others access to restricted information.
If you make a mistake, tell your manager or the IT department immediately so your firm can act quickly to limit its losses. There is nothing to be gained from hiding this information.
7. Only process work information via work devices
That means any information about your job, including emails, documents and instant messages. Avoid forwarding data to your personal email or smartphone or using personal devices and connections for printing etc.
If you're unsure about how to protect your firm's data, ask how to go about it to ensure that you are taking all necessary steps. You can get more advice and support from the IT department or your manager if you need clarification.